Fractional Operations Manager

Company Description

The Minneapolis Regional Chamber of Commerce, one of the oldest and largest chambers in the state, serves as the leading advocate for enhancing the regional economy and quality of life. The Chamber unites individuals and organizations to address critical issues like workforce development, public safety, transportation, and housing. By providing a unified voice, the organization represents the region's priorities to decision-makers and fosters initiatives that enhance economic competitiveness and community well-being.

Role Description

The primary focus of this position is to provide administrative support and operational capacity for the Minneapolis Regional Chamber. In addition to supporting the President and CEO, this position is responsible for the day-to-day operations to ensure organizational effectiveness, efficiency, and optimization. This position reports to the President and CEO of the Minneapolis Regional Chamber. This individual will also work closely with other members of the chamber team.

Position Responsibilities

Schedule internal and external meetings as needed on behalf of the CEO

Provide additional meeting support associated with scheduling including virtual meeting technology, reservations, and conference room coordination

Manage Board of Director communications, rosters and meeting schedules

Coordinate and attend Board of Director and Executive Committee meetings, record and transcribe meeting minutes and distribute additional materials as needed

Support internal and external meetings and work sessions hosted in the Chamber office

Complete daily, weekly, and monthly tasks as directed by the fractional Chief Financial Officer

Reconcile credit cards and manage expense reports for senior leadership

Support employee onboarding and staff transitions in coordination with PEO human resources team

Manage relationships with various vendors and service providers

Serve as the relationship lead with IT/Phone/Internet vendors when system maintenance is required

Work directly with building maintenance staff, building management and security as needed

Manage office inventory of mailing, shipping, office supplies and equipment

Answer and direct incoming phone calls as needed

Coordinate all public filings and reports with President & CEO

Daily Processing of Certificates of Origin

Daily deposit of membership checks

Manage season ticket sales to membership

Provide support to the Programming and Events team as requested

Knowledge and Qualifications

Well organized with the ability to manage multiple priorities and deadlines

Professional presence and strong interpersonal skills

Ability to adapt and thrive in an ever-changing/fast-paced environment

Takes initiative and works independently with minimal oversight

Applies good judgment when resolving problems

Possesses strong written and verbal communications skills

Experience working in and managing databases

Knowledge of accounting, data and administrative management practices and procedures

Experience with bookkeeping preferred

Proficiencies

Microsoft Office Suite

QuickBooks or similar accounting software

Compensation is annual prorated salary range of $34K based on 20 hours a week, plus benefits.

How to Apply:

Please submit a resume and why we should select you to Mike Logan at mlogan@mplschamber.com

All applications will be considered and reviewed as received prior to January 9th, 2025.