Fractional Accountant/Bookkeeper

Role Summary

Salty Screens, a Christian faith-based company specializing in pool cage building and restoration based in Florida, US, is seeking a remote bookkeeper in the Philippines to complete a full cleanup of our 2025 QuickBooks Online books and reconcile all accounts for the year. This includes correcting the Chart of Accounts, reclassifying transactions, adding new asset entries, loan payment schedules, and completing 12 months of reconciliation. After the cleanup and handoff of deliverables to the tax filing firm, the role transitions to ongoing monthly bookkeeping, averaging roughly 10-20 hours per month. We expect work to be performed with integrity, stewardship, confidentiality, and accuracy.

Hours & Scope (Two Phases)

Phase 1: Initial Onboarding — 2025 Cleanup & Catch-Up Project, Estimated time: 40 Hours, first month engagement

Accounts Covered

Reconcile and correct transactions for Jan–Dec 2025 across:

Bank account(s) (operating + any additional business accounts)

Credit card account(s) (business cards used for expenses)

Loan/Note Payable account(s) (SBA, vehicles, equipment, etc., as applicable)

Other balance sheet accounts as applicable, including:

Owner contributions/distributions

Undeposited Funds / Customer Deposits

Sales tax payable (if applicable)

Payroll liabilities (if applicable)

Insurance/escrow accounts (if applicable)

Work Included

Bring QBO current for all 12 months of 2025

Complete 12-month reconciliations for all accounts (save reconciliation reports)

Correct and standardize the Chart of Accounts

Merge duplicates, fix naming, map categories properly (COGS vs expenses), and create missing accounts

Add/correct asset entries

Set up appropriate fixed asset accounts (equipment/vehicles/tools as applicable)

Record purchases/disposals accurately

Maintain an asset schedule summary for CPA (depreciation handled by CPA unless instructed otherwise)

Add/correct loan payment schedule

Resolve common QBO issues:

Uncategorized items, duplicates, incorrect transfers, undeposited funds issues, and opening balance errors

Deliver clean month-by-month reporting and a final year package

Deliverables

Cleanup plan + weekly progress updates

Reconciliation reports for each account/month (Jan–Dec 2025)

Chart of Accounts change summary (what changed and why)

Asset schedule summary (what was added/updated)

Final “2025 Ready for CPA” package:

P&L + Balance Sheet

Cash summary

Questions/issues log for owner decisions

Phase 2: Ongoing Monthly Maintenance (After Cleanup)

Work Included (Phase 2)

Monthly transaction coding review and cleanup

Monthly reconciliations (all accounts) + reconciliation reports saved

Monthly reporting package:

P&L, Balance Sheet, cash summary

A/R and A/P summaries (if applicable)

Flag issues early:

Unusual charges, reconciliation variances, cash concerns, and uncategorized items

Deliverables (Phase 2)

Monthly reconciliations + reports

Monthly financial package + notes/questions list

Required Experience

3+ years of bookkeeping for US businesses

Strong QuickBooks Online cleanup/catch-up experience beyond transaction coding

Proven ability to reconcile multiple accounts and fix reconciliation discrepancies

Experience correcting the Chart of Accounts and reclassifying large volumes accurately

Strong English communication and documentation

US tax filing handoff support experience

Preferred

Construction/home services bookkeeping experience

CPA (PH) /CMA/ Enrolled Agent (PH)

Process automation and Process improvement

Familiarity with receipt capture tools

Christian Faith-Based Culture Fit

You do not need to be Christian to apply; however, you must be comfortable supporting a Christian faith-based company and working within these expectations:

Honesty and integrity in all financial records

Strong confidentiality and discretion

Proactive and professional communication

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