SyndicatedFractional Executive AssistantSan Francisco, California, United States
Full-time Executive Assistant, Delta Dental
FULL-TIME EA JOB · FINANCIAL_SERVICES SECTOR · SAN FRANCISCO, CALIFORNIA, UNITED STATES
Full-time Executive Assistant at Delta Dental, based in San Francisco. Full posting below, with the day rate stated or estimated with its basis.
Full-time Executive Assistant — the posting in full
~/original-posting · verbatimsource: oraclecloud
What the posting asks · quoted from the listing
- Years
6+ years of experience supporting the executive level;
- Must-have
6+ years of experience supporting the executive level; Bachelor’s degree
The Executive Assistant II will be responsible for providing high-level
administrative support for the Chief Information Officer. The role will perform
diversified and confidential duties that may be administrative or project-based
in nature. Work requires broad and comprehensive experience and skills, and a
thorough knowledge of organization policies and practices.
RESPONSIBILITIES
- Provides day-to-day administrative support for items such as managing
- incoming mail, calendar maintenance, meeting scheduling, meeting agendas,
- travel.
- Prepares or coordinates the preparation of correspondence, forms, reports,
- presentation materials and other written communications as required.
- Completes forms and reports on sensitive and confidential matters and assists
- with maintenance of executive files, confidentiality agreement files,
- corporate legal files, and corporate board minute books.
- Provides a bridge for smooth communication between internal departments;
- demonstrating leadership to maintain credibility, trust and support with
senior leadership staff. Communicates on EVP or Presidents behalf both
internally and externally.
- Tracks and coordinates with staff to ensure completion of all action items
- for the President or EVP.
- Proactively manages assigned high profile internal and external events as
- needed.
- Researches, prioritizes, and follows up on incoming issues and concerns
- addressed to the Executive, including those of a sensitive or confidential
nature. Determines appropriate course of action, referral, or response.
- Prioritizes and manages multiple projects simultaneously, and addresses
- issues in a timely manner.
- Coordinates or participates in special projects requested by the EVP and/or
- President, including People Organization projects and initiatives as needed.
- Facilitates multiple projects, prioritizing competing demands and taking
- initiative to adjust based on EVP or Presidents priorities.
- Continuosly monitors for process improvement opportunities; makes
- recommendations to leadership and takes action to implement plans for
- improvement.
- Provides support, guidance and mentorship to Executive Assistant I's as
- needed.
- Provides support to team and leaders
- Assists with daily activities and special projects
- This list is not all-inclusive and you are expected to perform other duties
- as requested or assigned.
QUALIFICATIONS
- 6+ years of experience supporting the executive level; Bachelor’s degree
- preferred.
- Experience supporting an executive or similarly-leveled position in an
- administrative support capacity required.
- Experience coordinating director+ meetings, leadership onsites, all-hands,
- and other asssociated technology events.
- Technical proficiency and ability to leverage AI tools (e.g., Copilot) to
- improve efficiency; skilled in presentations preparation, meeting technology,
- and communications.
- Excellent written, verbal and interpersonal skills.
- Proficient in Microsoft Office applications.
- Professional approach, good judgment, creative problem-solver.
- Strong critical thinking, problem-solving, and analytical skills.
- Ability to maintain confidentiality in a variety of matters.
- Time management with an ability to prioritize tasks; able to multi-task and
- to manage priorities and workflow.
- Ability to accurately prepare and maintain records, files, and reports.
Base Pay Information
- The national base pay range at the end is a good-faith estimate of what Delta
Dental may pay for new hires. Actual pay may vary based on Delta Dental’s
assessment of the candidate’s knowledge, skills, abilities (KSAs), related
experience, education, certifications and ability to meet required minimum job
qualifications. Other factors impacting pay include prevailing wages in the work
location and internal equity. $64,357 - $134,845
Behind the smile! We are dedicated to safeguarding the health and financial
stability of our employees and their loved ones. This commitment extends beyond
the workplace to foster personal growth and holistic wellbeing. Our
life-changing rewards package includes:
- Competitive base and incentive pay
- 401(k) with robust matching and non-matching contributions
- Rich medical & pharmacy benefits
- 100% employer-paid dental and vision benefits
- Holistic wellbeing program with deep financial incentives
- Generous paid time off plus 12 paid holidays and your birthday off
- Culture of growth and learning: career development; tuition reimbursement;
- recognition program
- Family support: adoption assistance, fertility treatment, child, elder & pet
- care assistance
- Social responsibility and volunteer opportunities
- Employee discount program
Fair Chance Ordinances and Criminal Background Considerations
This position requires that the applicant undergo a background check. Qualified
applicants with arrest or conviction records will be considered for employment
in accordance with any applicable federal, state or local laws, including, but
not limited to, the California Fair Chance Act, the Los Angeles County Fair
Chance Ordinance, the City of Los Angeles Fair Chance Initiative for Hiring
Ordinance, the San Francisco Fair Chance Ordinance, and/or New York Corrections
Law Article 23-A.
Important Work Authorization Information
- Please note, Delta Dental will not sponsor applicants for work visas for this
- position.
#LI-Remote
At Delta Dental, we’re behind millions of smiles and counting. For over 68
years, we’ve served our communities by increasing access to affordable, quality
care – but that commitment to care extends beyond the people we serve, to the
dedicated employees who make those smiles genuine. We've come this far by
building fair programs that offer opportunities for advancement, create
meaningful connections and improve the lives of our employees and their
families. Because we know that when we take exceptional care of each other, we
can make a positive impact for all.
We champion an inspirational workplace through our commitment to trust, service,
excellence and innovation. Joining us means working for a company that offers
stability and balance, opportunities for leadership at all levels, and a work
environment focused on teamwork and camaraderie.
Discover the smiling faces behind Delta Dental and experience our values and
culture in action by connecting with us on social media. Follow Delta Dental
Ins. on Facebook [https://www.facebook.com/deltadentalins/] and Instagram
[https://www.instagram.com/deltadentalins/?igshid=YmMyMTA2M2Y=], #LifeatDDins
on Facebook
- [https://www.facebook.com/login/?next=https%3A%2F%2Fwww.facebook.com%2FLifeatDDins] and Instagram
- [https://www.instagram.com/lifeatddins/?igshid=YmMyMTA2M2Y=], Delta Dental Ins.
- on Twitter [https://twitter.com/deltadentalins] and Delta Dental Ins.
on LinkedIn [https://www.linkedin.com/company/delta-dental/]. If you've got an
appetite for innovation and want to be a part of a team that’s transforming the
future of health care, join us!
Since 1955, we have offered comprehensive, high-quality oral health care
benefits to millions of enrollees and built the strongest network of dental
providers in the country. The Delta Dental of California network includes
affiliates Delta Dental Insurance Company; Delta Dental of Pennsylvania; Delta
Dental of New York, Inc.; Delta Dental of the District of Columbia; Delta Dental
of Delaware, Inc.; and Delta Dental of West Virginia, providing dental benefits
to more than 31 million people across 15 states, the District of Columbia,
Puerto Rico and the Virgin Islands.
The company and its affiliates are part of Delta Dental Plans Association
(DDPA), a not-for-profit national association based in Oak Brook, Illinois.
Through our national network of Delta Dental companies, we offer dental coverage
in all 50 states, Puerto Rico and other U.S. territories. We offer vision
coverage through DeltaVision in 15 states and the District of Columbia.
Collectively, we deliver benefits to more Americans than any other dental
insurance company.
Delta Dental Ins. is an equal opportunity employer and is committed to providing
a professional work environment free from discrimination and harassment.
Individuals seeking employment at Delta Dental are considered without regard to
race, ethnicity, color, age, sex, religion, national origin, ancestry,
pregnancy, sexual orientation, gender identity, gender expression, genetic
information, actual or perceived physical or mental disability, registered
domestic partner status, caregiver status, marital status, veteran or military
status, citizenship status, or any other legally protected category. Delta
Dental is committed to providing equal employment opportunities to all employees
and applicants for employment. Accordingly, we have adopted and maintain an
Equal Employment Opportunity Policy, Harassment-Free Work Environment Policy,
and Respectful Workplace policies and will not tolerate violations of these
policies.
Unfortunately, our Delta Dental Enterprise is unable to hire individuals
residing in Alaska, North Dakota, Nebraska, Hawaii, Oklahoma, Vermont, Maine,
West Virginia, New Hampshire, Wyoming, Puerto Rico, District of Columbia
(Washington D.C.) or other US Territories at this time.
Proof of eligibility to work in the United States must be provided if selected
for hire.
*Delta Dental includes: Delta Dental of California, Delta Dental Insurance
Company, Delta Dental of Pennsylvania, and Delta Dental of New York
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