SyndicatedFractional Executive AssistantSpringfield, Illinois, United States
Full-time Executive Assistant, State of Illinois
FULL-TIME EA JOB · PUBLIC_SECTOR_CHARITY SECTOR · SPRINGFIELD, ILLINOIS, UNITED STATES
Full-time Executive Assistant at State of Illinois, based in Springfield. Full posting below, with the day rate stated or estimated with its basis.
Full-time Executive Assistant — the posting in full
~/original-posting · verbatimsource: successfactors
Job Requisition ID: 59899 IPR #2026-01814Opening Date: 10/29/2026Closing Date: 11/16/2026Agency: Department of TransportationPosition Title: Technical Manager III Salary: Anticipated Starting Salary: $5,055; Full Range $5,055-$8,800 monthlyJob Type: SalariedCategory: Full Time Number of Vacancies: 1Bargaining Unit Code: Non-unionWork Hours: Monday - Friday, 8:00 am - 4:30 pmAnticipated Hybrid Work Schedule Availability: 3 to 5 Days per week in office, depending on operational needs
Work Location: 2300 S Dirksen Pkwy, Springfield, Illinois, 62764
- Work Office: Office of Highways and Intermodal Project Implementation / Executive
- Work County: SangamonAgency Contact: DOT.CONTACTHR@ILLINOIS.GOV
**A RESUME IS REQUIRED FOR THIS JOB POSTING**
Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Transportation must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMSl00, CMSl00b or any other document in lieu of a Resume or CV.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
This position is accountable for performing sensitive, confidential support functions for the Director of Highways Project Implementation by reviewing and summarizing technical documents, collecting and evaluating data, managing general office functions, and conducting special reviews and ad hoc studies for the executive staff in the Office of Highways.
Essential Functions
Develops alternatives or recommendations on matters of a confidential, sensitive nature affecting departmental programs.
Maintains effective liaison with groups and individuals within the department as well as external interest groups.
Provides assistance in the selection of broad priorities, methods to be used for allocation of funds, and promotion of departmental measures and programs.
Provides accurate and comprehensive advice to the Director of Highways Project Implementation on a variety of issues.
Effectively manages day-to-day office operations and keeps supplies and equipment working properly.
Successfully plans, coordinates and schedules meetings and activities for the Director of Highways Project Implementation.
Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
Performs other duties as required.
Minimum Qualifications
Completion of a bachelor's degree majoring in public administration, business, or management; OR Completion of two years of college PLUS two years of experience providing technical and/or administrative assistance to executive level staff including reviewing and analyzing data, managing calendars, arranging travel and expense reports; drafting and tracking correspondence; developing presentations and talking points; coordinating activities with multiple contacts; or a combination thereof OR Six years of experience providing technical and/or administrative assistance to executive level staff including reviewing and analyzing data, managing calendars, arranging travel and expense reports; drafting and tracking correspondence; developing presentations and talking points; coordinating activities with multiple contacts; or a combination thereof.
Preferred Qualifications
- Working knowledge of administration functions.
- Working knowledge of public and business administration principles and practices.
- Working knowledge of agency programs and service objectives, activities, and operational systems.
- Ability to research projects and analyze statistical information.
- Ability to analyze administrative problems and adopt an effective course of action.
- Ability to develop, implement, and evaluate new and revised methods, procedures, and performance standards.
- Ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
- Effective oral and written communication skills.
- Strong organizational skills.
- Proficient with Microsoft Office Suite.
- Ability to form and maintain harmonious and cooperative relationships with diverse groups of people.
- Conditions of Employment
- Requires a valid driver’s license.
- Requires occasional overnight travel with overnight stays is required.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non- State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
Requires successful completion of a background screening.
The conditions of employment listed here are incorporated and related to any of the job duties as listening the job description.
About the Agency
The Illinois Department of Transportation is seeking to hire an Assistant to the Director of Highways Project Implmentation.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
Same role · same category
Similar Fractional Executive Assistant jobs
Same sector
Other fractional jobs in public_sector_charity
Latest on the board
Featured fractional roles
Explore the category
Browse every fractional leadership role
not quite the right fit?
Tell us what you're actually looking for.
Browse the UK fractional and interim roles on our board — each day rate stated, estimated with its basis, or marked not stated — flagged when a role is worth a fractional pitch.
Hiring for a role like this? We undertake a shortlist of 3–5, five-stage vetting and an IR35 position on every brief.