Full-time Executive Assistant, Mountfitchet Group

01Company Description

We are seeking a highly organised and proactive Personal Assistant to join our growing team, based at the private terminal of Farnborough Airport.

Reporting directly to the CEO, this role will play a key part in ensuring the smooth running of a busy and fast-paced executive schedule.

Voluxis has ambitious growth plans, making this an exciting opportunity for an exceptional administrator with strong diary management expertise who is looking to develop a career in executive support while making a real impact within a growing business.

02Job Description

• The duties of this role will include, but are not limited to:
• Proactive and effective diary management for the CEO, ensuring priorities are managed efficiently.
• Coordinating travel arrangements, both domestic and international.
• Preparing detailed travel itineraries and supporting documentation.
• Organising meetings, including scheduling, logistics, and preparation of materials.
• Taking meeting notes and tracking actions where required.
• Supporting the organisation of company events, client functions, and leadership meetings.
• Assisting with internal social events and employee engagement activities.
• Providing day-to-day administrative support to the CEO and Senior Leadership Team.
• Managing airside security passes and escorting visitors where required.
• Supporting administration to ensure the smooth running of the Farnborough Airport location.
• Undertaking ad hoc projects and administrative tasks as the business continues to grow.
• Qualifications
• We’re looking for:
• Previous experience in an administrative, team assistant, coordinator, office manager or PA role.
• Strong diary management and scheduling experience.
• Excellent organisational skills with the ability to prioritise multiple tasks and manage changing priorities.
• High attention to detail and a proactive approach to problem-solving.
• Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills, with confidence interacting with stakeholders at all levels.
• A professional, discreet and trustworthy approach to handling confidential information.
• A positive, hands-on attitude and willingness to get involved wherever needed.
• A strong desire to learn, develop and build a career in executive support.
• The ability to work independently while remaining collaborative and team-oriented.
• Additional Information
• Holiday entitlement which increases with length of service
• Continued professional development opportunities
• Private healthcare
• Pension
• Cycle to Work Scheme
• Access to voluntary benefit platform
• On site parking with free charging points